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LETMEIN

Scan. Approve. Enter.

Campus access, without the chaos.

LETMEIN helps universities manage hostel outpasses, visitor approvals, faculty movement, event access, and gate verification in one secure platform.

Book a PilotExperience the Flow
GATEWAY

Warden approval

Approved

Warden S. Iyer, 16:05

QR pass

Valid until 20:00, single use

Gate scanner, Main Gate

Access verified

Exit recorded, 16:12

Live campus movementAll gates
Built for:
  • Students
  • Faculty
  • Wardens
  • Security
  • Visitors
  • Admins

Campus movement is still stuck in registers, calls, and WhatsApp approvals.

Today, on most campuses

Paper outpasses, handwritten visitor registers, phone approvals, chat-group confusion, gate queues and missing movement logs.

With LETMEIN

  1. Request

    Raised from a phone, with reason and return time.

  2. Approval

    Routed to the right warden or faculty member.

  3. QR pass

    Time-bound, single-use, issued instantly.

  4. Scan

    Verified at the gate in one step.

  5. Live log

    Every movement recorded, searchable.

  6. AI insight

    Exceptions surfaced before they escalate.

The problem is not just entry. It is coordination, visibility, and accountability across the campus.

Built for every role on campus.

Six roles, one connected operating system. Pick a role to see what LETMEIN looks like from their side.

Student

Raise an outpass in seconds and walk out with a QR pass, no queue at the warden's office.

  • Raise outpass requests
  • Receive a time-bound QR pass
  • Track approval status live

Connected to

  1. Warden approves
  2. Security verifies
  3. Admin sees the record

Block C, Room 214

My outpass

ReasonHome visit
LeavingToday, 16:00
ReturningToday, 20:00
  1. Requested16:02
  2. Approved by warden16:05
  3. QR ready16:05

Show at gate. Valid until 20:00.

From request to verified entry.

Every movement on campus follows the same system flow, whether it's a hostel outpass, a parent visit or an admissions-day guest.

  1. 1

    Request

    Raised from a phone in seconds.

  2. 2

    Approve

    The right person approves in one tap.

  3. 3

    Generate QR

    A time-bound pass, issued instantly.

  4. 4

    Scan

    Verified at the gate, designed to work offline.

  5. 5

    Enter / Exit

    Movement stamped automatically.

  6. 6

    Track

    Who is in, out, or overdue.

  7. 7

    Analyse

    Patterns and exceptions, surfaced.

Three surfaces. One access system.

Each role gets the screen it needs. Every screen writes to the same access record.

For events, admissions and administration

LETMEIN Web

Create registration links, run reports, and manage institution-level visibility.

For security teams

LETMEIN Gate

Scan QR codes, verify access, register visitors, and record movement.

For faculty, wardens and admins

LETMEIN Connect

Approve requests, manage outpasses, and view campus activity.

Digital hostel outpasses, without the paper trail.

The outpass is where campus movement hurts most. LETMEIN turns it into one accountable record, from request to return.

  1. Student request

    16:02

    Home visit, returns 20:00

  2. Warden approval

    16:05

    Approved by Warden S. Iyer

  3. Time-bound QR

    16:05

    Valid until 20:00 today

  4. Gate exit

    16:12

    Scanned at Main Gate

  5. Return scan

    20:41

    Scanned at Main Gate

  6. Late return alert

    20:41

    41 minutes late. Warden notified.

Outpass record #C-0417

Aarav Mehta

B.Tech 2nd year, Block C, Room 214

Returned late
ReasonHome visit
Approved byWarden S. Iyer
Pass window16:05 to 20:00
Exit16:12, Main Gate
Return20:41, Main Gate

Pass closed

Late return, 41 minutes

Warden notified automatically. Parent contact left to the warden's judgement.

Visitors, events, and admissions made easier.

Share one link. Everyone who arrives has registered, been approved, and carries a unique pass.

  • Parents
  • Vendors
  • Guests
  • Admission visitors
  • Event attendees
  • Hackathon participants
LETMEIN Web / Register
  1. 1Create an event or admission link
  2. 2Visitor registers
  3. 3Admin or faculty approves
  4. 4Unique QR pass generated
  5. 5Security scans at the gate
  6. 6Entry logged

Visitor pass

Approved

Priya Sharma + 1

Admissions Open Day

Valid Sat 09:30 to 15:00

Approved by Admissions Office

Gate 1 scanner

Entry logged, 10:06

Unique pass, first scan

  • 10:06 Priya Sharma + 1
  • 10:05 R. Krishnan
  • 10:05 Neha & family

Introducing LETMEIN Sentinel.

AI-powered campus safety intelligence built on top of access data.

Sentinel· Campus safety console

  1. Detect
  2. Investigate
  3. Summarise
  4. Recommend
  5. Alert

Live risk feed Watching

  • Expired pass, repeated scans

    High

    Main Gate, 3 scans in 8 min

  • Late hostel returns

    Medium

    Block C, 3 students

  • Repeated failed scans

    Medium

    Gate 3, 5 failures

  • Unusual exit time

    Low

    Block A, 02:14

AI incident summary

Expired visitor pass scanned three times within eight minutes at Main Gate. The pass was issued for a 2:00 PM campus tour and expired at 4:00 PM.

3 scans in 8 minPass expired 16:00Main GateHost: Dr. Kavya R.

Recommended action

Needs staff approval

Verify the visitor manually and contact the approving faculty member.

Emergency roll call

412/430

accounted for

  • Block AAll present
  • Block BAll present
  • Block C18 unconfirmed

Cross-checked against last gate scans and approved outpasses.

Human-in-the-loop by design.

Sentinel recommends and escalates. It does not autonomously block people without authorised human review.

Designed for pilot deployment with campus teams.

Built for sensitive campus workflows.

Security is not just about blocking entry. It is about making every movement accountable.

  • Role-based access

    Wardens, faculty, guards and admins each see only their scope.

  • Time-bound QR passes

    Passes expire on their own and can't be reused.

  • Signed pass validation

    Designed so time-bound passes can be verified securely at the gate.

  • Audit logs

    Every approval, scan and override is recorded.

  • Row Level Security

    Designed for Supabase Row Level Security and role-based permissions.

  • Protected data flow

    HTTPS everywhere, protected APIs and Supabase infrastructure.

  • Admin visibility

    One view of every gate, hostel and pass on campus.

  • Offline-first gates

    Designed for offline-first gate reliability, with syncing planned when connectivity returns.

  • Human approval

    Sensitive actions always wait for an authorised person.

Read the security overview

What institutions gain.

  • Faster approvals

    Fewer manual follow-ups, gate delays and approval confusion.

  • Reduced gate congestion

    Pre-approved passes clear in a single scan.

  • Better hostel accountability

    Know who is out, where they went, and when they're due back.

  • Cleaner audit trails

    Searchable records instead of paper registers.

  • Better visitor experience

    Register once, arrive with a pass, skip the register.

  • Emergency visibility

    See who is on campus right now, by hostel or building.

  • One connected access system

    Hostels, departments, gates and admins finally share one record.

Not just visitor management. Campus movement intelligence.

Traditional visitor apps

  • Only focus on guests
  • Don't cover hostel outpasses
  • Don't track faculty movement
  • No campus-wide intelligence
  • Depend on manual coordination

LETMEIN

  • Hostels, faculty, visitors, events, admissions, security and admins
  • QR verification at every gate
  • Complete movement logs
  • Role-based dashboards
  • Sentinel AI intelligence
  • Built for Indian campus workflows

Most systems ask, “Who entered?”

LETMEIN asks, “Who requested access, who approved it, is the movement expected, and what should the institution do next?”

Ready to modernize campus access?

Start with one gate, one hostel, or one event. Scale across the institution when ready.

  • One hostel pilot

    Digital outpasses for a single block.

  • One gate pilot

    QR verification at your busiest gate.

  • Event access pilot

    Registration and passes for one event.

  • Admission visitor pilot

    Admissions-day visitors, pre-registered.

Book a PilotStart a Pilot Conversation

Questions, answered.

Is LETMEIN only for visitors?

No. Visitors are one part. LETMEIN covers hostel outpasses, faculty movement, events, admissions, gate security and admin reporting in one system.

Does it need new hardware?

No. Pilots run on smartphones your security team already has. Dedicated scanners can be added later if you want them.

Can colleges start small?

Yes. Most institutions start with one hostel, one gate or one event, then expand once the workflow is proven.

What is LETMEIN Sentinel?

Sentinel is an AI layer that reads access data to spot unusual movement, expired passes, failed scans and late returns, then explains what it found and suggests a next step.

Is human approval required?

Yes. Approvals come from authorised staff, and Sentinel only recommends and escalates. It never blocks anyone without human review.